How to Use a Google Fax Number

SONY DSCThe fax machine was invented in the 1800’s but it wasn’t until the 1970’s when it gained more popularity. Only a few years ago, business that wanted to fax where required to buy a fax machine, install a dedicated phone line and pay not-so cheap phone fees for each fax page. On top of that you also had to spend money on paper and toner supplies.

Fast forward to recent years, faxing technology has improved and online fax services began to emerge. These online services now let you use your email to send and receive faxes in a just a few seconds; without the need of a land line or a fax machine and you also get an online fax number.

While there are sites that let you send a free fax through their website, that’s all you can do with them. You cannot receive any faxes and much less get your own number. This may work if you only need to send a casual document, but if you run a business then it’s more secure and affordable to use an online service.

What is a Google fax number?

A Google fax number is not supplied directly from Google. It is given to you for free when you sing up with an email fax service. The online fax number is easily integrated with Gmail because any faxes sent to you can be delivered to your Gmail inbox and you can also send faxes from your Gmail dashboard.

An email fax provider is a powerful solution that automates the entire email to fax process for you, you don’t have to configure anything, simply enjoy the feature of being able to send and receive faxes from within Gmail, which is why many call their fax number a Google fax number.

The fax number will look just like any other number, the only difference is when someone sends you a fax it will be converted digitally and delivered to your inbox as an email, usually documents are attached and delivered as a PDF file. The entire process is done automatically.

The type of fax numbers that are provided varies from each service. Some providers only offer local numbers within the U.S but providers such as MyFax and eFax offer fax numbers around the world, in more than 40 countries. RingCentral also offers toll-free, vanity and numbers in the U.S, Canada and UK.

A local number will include the area code of the city you choose. A toll free number will start with 800,888 and so on. A vanity number allows you to choose the numbers you would like to use, as long as it is available. Many companies use this to get a number that when dialed on the keypad spells out the business name, which in most cases is easier for customers to remember the number.

How to Get Started

There are two uncomplicated requirements you will need; first is a Gmail account and second an email fax service. The service will automatically forward your received faxes to your email and will also quickly send your faxes through your email. All this is done without having to worry about configurations or technical installations.

Picking Your Number

During the sign up process with a service, you will be given the choice to pick your free fax number. The number can be a local, toll-free or even a vanity number. There may be an extra charge for the latter, but it’s usually only a one-time fee. Other than that there are no other fees for your number. There are no maintenance fees or technical installations.

While there are sites that let you send a free fax through their website, that’s all you can do with them. You cannot receive any faxes and much less get your own number. This may work if you only need to send a casual document, but if you run a business then it’s more secure and affordable to use an online service.

What are the prices?

While most business communication tools can come with a hefty price, email faxing is very affordable. In fact, it is so affordable that any type of business could use it, even if you run a home office. Yet, it’s powerful enough to provide a complete solution for a large company. This is because the services offer different types of plans, which allows each user to find and pick one within their price range.

All plans include a free number, the price varies on how many fax pages you are given each month to send and receive. But on average most plans start as low as $5 a month. It is important to take your time to review how much faxing your business does each month on average and choose a plan accordingly.

Is there a way to get a free Google fax number?

This is a popular question we receive, getting something for free is always welcome. In this case, while email fax services do charge a monthly fee, you can begin by using a free trials which last up to 30 days.

That’s an entire month for you to use the service at no cost and dig in to see how it works and helps your business. Your trial account will work the same as a regular account and you will also be able to pick out your own number.

You will need to provide a credit card but you you will not receive any charges. If you don’t like the service then be sure to cancel your trial before your 30 days are over, otherwise the trail will automatically convert into a monthly plan and your card will be charged. If you forget to cancel then be sure to contact the provide as soon as you remember and in some cases they will give you a refund.

Is there a way to make this a Google Voice Fax number?

Although GV offers a great service, currently it doesn’t offer a faxing feature. Online you will find a lot of guides on how to go about using your GV number to send a fax but some of these can be very complicated and time consuming.

Another option would be to use your GV number and transfer it to an online fax service. Ask the provider if they can propogate your GV nmber to their service, if so then you can use the same number to receive calls and fax; without having to worry about having a busy line. (We recommmend you use RingCentral Office for this feature).

Can My Number Be Linked to Several Emails?

Yes, because most providers will let you forward your faxes to more than one email if needed. This can come in very handy if you need faxes your faxes are automatically sent to other contacts in your business, which saves you time from having to manually forward it to them.

If you have any other questions on how to use an online fax number please use our Contact Page or leave your comment below.

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